A successful conference room AV setup for your Columbus space is one that delivers a seamless, high-quality experience for everyone — whether they’re in the room or joining remotely.
Here are nine elements that make the difference, with a few important considerations for each one:
1. High quality video
- Cameras with auto-framing or tracking can follow speakers or show the whole room.
- 4K or HD resolution adds clarity (especially important if you remote meeting participants).
- Multiple camera angles are helpful for larger rooms or boardrooms
- PTZ (pan-tilt-zoom) aids flexibility.
2. Clear, even audio
- Ceiling mics, beamforming arrays and/or tabletop mics result in crystal-clear pickup.
- Distributed speakers ensure everyone hears clearly, even in the back.
- DSP (digital signal processing) enables echo cancellation, noise reduction and voice leveling.
3. Simple content sharing
- Wireless sharing makes it easy for everyone to participate.
- Wired options make good backups (HDMI/USB-C).
- Dual displays allow for video and content separation.
4. An intuitive control system
- Touch panels (e.g., Crestron, Extron, Q-SYS) simplify starting and ending meetings. They also enable quick adjustments to volume, inputs, lighting, blinds, etc.
- One-touch join integrations with Teams, Zoom and Webex help everyone join the meeting quickly.
5. Reliable video conferencing platform integration
- At Midwest Audio Visual, we usually design in certified setups for Microsoft Teams Rooms (MTR), Zoom Rooms and Google Meet.
- Always-on systems have auto-updates and minimal user setup.
Some setups include dedicated room kits that boot directly into the platform.
6. Acoustic treatments
We strategically place microphones and speakers to minimize echoes and feedback. Acoustic wall panels, ceiling baffles and carpets further reduce echo and outside noise.
When needed, we also add treatments such as:
- in-ceiling or speakers to distribute masking noise evenly
- adaptive systems that automatically adjust levels based on ambient noise
- smart and IoT-connected technologies that integrate with building management systems to allow remote control, monitoring and data analyses of sound profiles
- Natural sounds like waterfalls and rain
- Ultrasonic masking that blocks specific frequencies
When special attention is paid to the acoustics, everyone sounds better, both in-person and remote.
7. Room analytics and management
- Usage tracking: how often rooms are booked/used
- Device health monitoring and remote support
- Integration with room booking systems like Outlook and Google Calendar
8. Meticulous installation
Correct and secure installation includes mounting displays at the optimal height and angle, positioning speakers for the best sound distribution and organizing cables neatly to for aesthetics and to prevent tripping. We calibrate and fine-tune every component of the system for superior, integrated performance.
Columbus, Ohio AV installations by Midwest Audio Visual include:
- Calibrating displays for color accuracy and brightness
- Adjusting audio levels and speaker placement for the best sound experience
- Testing and troubleshooting connectivity, sound or picture quality issues
9. Training, maintenance and support
We provide short written reference guides, and if requested, group training for everyone who will use or care for the AV equipment.
Ongoing maintenance and emergency support are also available.
Why Columbus, OH chooses Midwest Audio Visual
The design we create will not only meet your requirements now and in the future; it will also fit your budget.
Our team members are constantly upgrading their certifications to serve clients better.
After fully understanding your conference room needs, we select products that can grow with you. For videoconferencing, we design to address typical challenges such as poor audio or video, a feeling of disconnection on the part of remote participants, technical issues and poor acoustics or layouts.
You can count on Midwest Audio Visual to provide a conference room AV solution that works well in your Columbus space for all the people who use it.